BMC Executive Administrative Assistant – Guadalajara, Mexico Country- Mexico – State- Jalisco – City- Guadalajara – Travel- up to 10% – Job ID- ***. Job Description: The Executive Administrative Assistant will provide high‑level administrative support to the executive team, ensuring efficient operation and communication within the organization. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. Manage executive calendars, schedule meetings, and coordinate travel arrangements. Prepare and edit correspondence, reports, and presentations. Handle confidential information and maintain discretion. Assist in the preparation of meetings, including agenda creation and minute‑taking. Coordinate and communicate with internal and external stakeholders. Perform general administrative tasks including trip reimbursement, reservations, working with facilities and general planning. Assist any international travelers visiting Guadalajara with travel related questions, suggestions and processes. Assist HR with new employee onboarding to BMC Helix. Support special projects, initiatives and status tracking as needed. Proven experience as an executive administrative assistant or in a similar role. Excellent organizational and time‑management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with communication tools (e.g., Slack, Microsoft Teams). Ability to work independently and as part of a team. High level of discretion and confidentiality. Fluent in English (written and spoken). Bachelor’s degree in business administration or related field preferred. Preferred: 3‑5 years of experience in an executive administrative assistant role. BMC’s culture is built around its people. We value authenticity, collaboration, and continuous improvement. We encourage applicants who are passionate about the role, even if they are unsure of meeting every qualification. EEO Statement: BMC Software maintains a strict policy of not requesting any form of payment in exchange for employment opportunities, upholding a fair and ethical hiring process. Equal opportunity employer – disabled and veteran status – any protected class, all qualified applicants are encouraged to apply. St. Regis Hotels & Resorts – Associate Administrative Assistant – Cap Cana Resort, The St. Regis Cap Cana Resort, Dominican Republic Job Details: {{Job title}} – Asistente Administrativa / Admin Assistant – Position Type: Full Time – Job ID: *** – Career area: Administrative – Location: The St. Regis Cap Cana Resort. Provide general administrative support for the team members. Organize and schedule virtual appointments and meetings. Write and distribute internal communication, memos, and reports. Assist in the preparation of regularly scheduled reports. Develop and maintain internal filing systems and document organization. Update and maintain internal office policies and procedures. Create reports and lists for internal use as needed. Provide administrative support to managers and team members. Manage internal databases and track important operational information. Assist with administrative projects and tasks as required. Skills: Proven experience as an administrative assistant or office admin assistant. Knowledge of office management systems and internal procedures. Proficiency in MS Office (Excel and PowerPoint). Excellent time management skills and the ability to prioritize work. Strong attention to detail and problem‑solving skills. Excellent written communication skills. Strong organizational skills with the ability to multi‑task. Requirements: Bilingual (English‑Spanish). Courses in psychology or sociology. Able to work remotely. EEO Statement: Equal opportunity employer – disabled, veteran, all protected classes. Administrative Assistant – LATAM VO Staff – Remote (Mexico) Role: Provide flexible and timely administrative support to the LATAM VO staff to ensure colleagues have necessary support. Daily general administrative support on tasks associated with team activities. Organise travel and accommodation arrangements for the team. Support the global expense process. Effective diary management for the team and organising meetings. Prepare the arrival of new comrades, ensuring all needed equipment. Assist with team HR: manage holiday/absences spreadsheet, collate training needs, coordinate training. Maintain filing systems (Jira Tempo, Orange Directory). Office support: order stationery, restock printers, monitor stock levels. Ensure compliance with office policy, health and safety standards. Arrange catering for team events; support special events (location, logistics, invitations, agenda). Key attributes: Excellent interpersonal skills, collaborative mindset, and relationship building. Effective team orientation, positive approach to change, problem‑solving orientation. Planning and organising own workload; comfortable multitasking. Excellent oral and written communication skills. Strong IT skills, good knowledge of Microsoft Office. Fluent in English. Benefits: Health Insurance, Life Insurance, Bonus plan, Meal Allowance, Pension Plan, Birth benefit . EEO Statement: Inclusivity and diversity commitment – all applicants protected under applicable law. Administrative Assistant – Contract (Guadalajara, Mexico) Provide general clerical duties: data entry, typing, faxing, scanning, emailing, answering phones, filing/organising files. Handle accounts payable/receivable daily, reconcile invoices weekly, upload payments to customer portals. Monitor and manage payment schedules, invoicing and collection activities. Participate in strategic planning meetings, offering insights on accounting workflows and internal controls. Petty cash control weekly. Qualifications: 2+ years of administrative experience in a corporate environment. Strong written and verbal communication skills. Computer and software skills including Microsoft Office Suite. Benefits: Life insurance, Training paid for by the company, Growth and leadership opportunities, Days recognised by the Federal Labor Law . EEO Statement: EOE/AAP/M/F/Vets/Disabled – equal opportunity employer. Administrative Assistant – Arrow Electronics (Guadalajara, Mexico) Provide administrative support for presentations, correspondence, reports. Provide clerical support with expenses, set travel arrangements, organise meetings, keep calendars up to date. Assist with expense reports, setting travel arrangements, organising meetings. Requirements: 1–2 years of working experience; desirable in a similar role. Proficient use of Microsoft Office tools: Outlook, Excel, Word, PowerPoint. Self‑sufficient, organised, capable of multitasking with little supervision. Great communication skills. Benefits: 30 days of Christmas bonus, 40% vacation premium, 12 vacation days, Vision & Dental assistance, Life insurance, Healthcare insurance, Food/Pantry vouchers, Restaurant vouchers, Savings fund, Growth opportunities. EEO Statement: Equal opportunity employer – all protected classes. Administrative Assistant – W.W. Williams (Mexico & USA) Responsibilities include answering and screening all incoming calls, arranging and coordinating travel schedules, assisting with presentations, and performing general clerical and office administrative duties (receiving mail, petty cash control, invoice processing, etc.). Qualifications: 2+ years of administrative experience in a corporate environment; strong written and verbal communication skills; computer and software skills including Microsoft Office Suite. Benefits: Life insurance, training paid by the company, growth and leadership opportunities, days recognised by Federal Labor Law. EEO Statement: EOE/AAP/M/F/Vets/Disabled, DFWP – equal opportunity employer. Administrative Assistant – Arrow Electronics (Tlaquepaque, Mexico) Provide administrative support for presentations, correspondence, and reports. Provide clerical support with expenses, set travel arrangements, organise meetings. Keep calendars up to date and provide information as required. Requirements: 1–2 years of experience in a similar role; proficiency in Microsoft Office tools. Benefits: 30 days of Christmas bonus, 40% vacation premium, 12 vacation days, Vision & Dental assistance, Life insurance, Healthcare insurance, Food/Pantry vouchers, Restaurant vouchers, Savings Fund, Growth opportunities. Administrative Assistant – Business Support (Tlaquepaque, Mexico) Qualifications: Bachelor’s degree in Business Administration or related field, strong communication and interpersonal skills, proficiency in Microsoft Office Suite with advanced Excel, strong organisational and multitasking abilities, time management. Responsibilities: procedural monitoring, validation of request information, administrative follow‑up upon registration of new clients. Location: On site, Zapopan, Jalisco, Mexico. Benefits: Aumentos salariales, estacionamiento gratuito, opción a contrato indefinido, seguro de gastos médicos mayores, seguro dental. EEO Statement: EEO – all protected classes. #J-18808-Ljbffr