Executive Assistant to the CEO Location: Remote Type: Full-Time Schedule: Monday-Friday | 8:00 AM - 4:00 PM PST Reports To: CEO Secondary Support: Chief of Staff About the opportunity We are a fast‑growing, venture‑backed B2B SaaS company operating at the intersection of AI and marketing technology. Our leadership team is scaling quickly, and we are looking for a highly proactive, operationally‑minded Executive Assistant to serve as a true extension of the CEO’s office. This is not a traditional administrative support role focused solely on scheduling and travel coordination. Rather, it is designed for someone who thrives in high‑growth startup environments, operates independently, and can build systems, improve workflows, and help drive operational excellence across the executive function. What you’ll own Executive Calendar & Priority Management Own and proactively manage the CEO’s calendar across internal and external meetings Anticipate scheduling conflicts and resolve them before they become issues Prioritize meetings based on strategic importance and business impact Prepare contextual meeting briefs so the CEO enters meetings fully informed Build systems and calendar frameworks that improve executive efficiency Inbox, Communication & Relationship Management Manage and triage the CEO’s email inbox and LinkedIn communications Draft and respond to routine communications on behalf of the CEO using their tone and voice Identify high‑priority conversations and elevate appropriately Ensure no important thread, follow‑up, or relationship falls through the cracks Coordinate introductions and facilitate smooth communication between stakeholders Executive Operations & Daily Digest Ownership Build and manage a structured daily executive digest consolidating: Emails requiring action LinkedIn opportunities Slack updates Scheduling priorities Key follow‑ups Present information clearly, concisely, and with recommended next actions Help streamline communication and reduce executive noise Meeting Support & Cross‑Functional Coordination Attend executive leadership meetings and capture high‑quality real‑time notes Synthesize discussions into actionable summaries and follow‑up items Support board preparation, leadership meetings, company all‑hands, and operational initiatives Coordinate with internal teams to ensure accountability and execution SOPs, Documentation & Operational Infrastructure Build and maintain operational documentation within Notion and other internal systems Develop SOPs for executive workflows, including: Inbox management Communication processes Meeting preparation Executive routines Internal coordination Help create scalable infrastructure for the CEO Office as the company grows What we’re looking for Required Experience 2+ years of experience supporting executives within fast‑paced tech, startup, SaaS, or high‑growth environments Prior experience working directly with founders, CEOs, or senior leadership teams strongly preferred Experience operating independently with minimal oversight Core skills Exceptional written and verbal English communication skills Strong executive presence and professionalism Excellent judgment and decision‑making ability High attention to detail and organizational skills Strong real‑time note‑taking and information synthesis abilities Ability to manage multiple priorities simultaneously without losing accuracy Technical proficiency Google Workspace (Gmail, Calendar, Docs, Sheets) Slack Notion AI productivity tools Calendar and project management systems Personality & work‑style fit Takes initiative instead of waiting for direction Think proactively and anticipate needs before they arise Communicate clearly and concisely Be highly responsive during working hours Enjoy building systems and improving workflows Comfortable interacting with senior executives, investors, and customers Can thrive in an async, fast‑moving startup environment Preferred candidate locations Mexico Colombia Peru Ecuador Costa Rica Panama Brazil Argentina Uruguay Benefits & perks Fully Remote – work from anywhere while collaborating with a globally distributed team Flexible Time Off – encourage team members to take time to recharge and observe local holidays Professional development – exposure to cutting‑edge AI workflows and tools, mentorship and learning opportunities, growth opportunities within a rapidly scaling company Collaborative startup culture – high ownership environment, fast decision‑making, transparent communication, opportunity to directly impact executive operations and company growth Ideal candidate profile This role is ideal for someone who wants to grow beyond traditional executive assistance into strategic operations, executive partnership, and startup leadership support. You should be energized by ambiguity, capable of creating structure where none exists, and excited to become a key operational partner inside a scaling technology company. #J-18808-Ljbffr