Overview We’re looking for a proactive and highly organized Office & Administrative Coordinator to support our growing team in Mexico. In this role, you’ll ensure the smooth operation of our office, deliver a welcoming onboarding experience for new hires, and help foster a vibrant, inclusive work culture. From managing facilities and equipment to coordinating events and supporting our teams, your contributions will help create a productive and enjoyable workplace for all. Your day at a glance Office & Administrative Support: manage general office operations, including supplies, equipment, mail, and vendor coordination; act as the main point of contact for facility-related requests and service providers; ensure a tidy, functional, and safe office for all employees and visitors. Onboarding & Employee Experience: coordinate onboarding for new hires; prepare welcome kits, arrange workstations, and assist with orientation logistics; collaborate with HR and IT to ensure onboarding steps are completed in a timely and smooth manner; support offboarding and equipment return and access deactivation. IT & Equipment Coordination: liaise with the IT team to help with basic troubleshooting or escalate technical issues; maintain an inventory of laptops, accessories, and other equipment; support equipment setup, coordination, and shipping as needed. Event Planning & Employee Engagement: plan internal events such as team outings, holiday celebrations, company-wide meetings, and wellness activities; support logistics for regional or global events in the Mexico office; help foster a positive and inclusive office culture. General Support: provide administrative support to leadership and various departments; prepare purchase orders, expense reports, or assist with invoice processing; track and report on office budgets and spending. Qualifications 2+ years of experience in office coordination, administration, or related roles (preferred). Strong organizational skills and the ability to manage multiple priorities. Excellent interpersonal and communication skills (written and verbal). Tech-savvy; comfortable using office systems and collaborating with IT. Proficiency in Microsoft Office Suite, Google Workspace, or similar tools. Experience coordinating onboarding or employee events is a strong asset. Fluency in Spanish; working knowledge of English required. Let’s talk perks Language classes Transportation and food allowances Gym pass Health and Dental plan Life Insurance Genetec is an equal opportunity employer; we strive for diversity and inclusion through our hiring approach, as well as through the training and professional development we provide. We partner with external organizations and implement internal initiatives to offer a welcoming work environment for employees of all backgrounds. Seniority level Associate Employment type Full-time Job function Human Resources Industries IT Services and IT Consulting #J-18808-Ljbffr