Overview Recruitment Specialist (HR) is a full-time role based in Mexico with primarily remote work and occasional travel as dictated by project demand. Position Overview TZLA is hiring a Recruitment Specialist (HR) to help growth across our teams. This role sits under the Talent & Human Resources umbrella and works closely with the Chief of Staff to keep a disciplined, scalable operating system for: recruitment, onboarding, training, performance, and talent lifecycle processes. You will apply and improve established recruitment and HR processes the same way we treat Lean production: standards, signals, and continuous improvement. You will help operate both the “pipeline” of candidates and the “machinery” of our Talent and HR workflows, making sure they are clear, fair, efficient, and aligned with TZLA’s culture and expectations. This is primarily remote, with occasional travel to our locations as dictated by project demand. Reporting Line Department: Talent & Human Resources Reports to: Chief of Staff Works closely with: C‑Level assistants, People Operations, Accounting & Finance, IT & Infrastructure, Production & Technology, Member Experience, Operations, Growth How You’ll Support Help run the recruitment funnel for key roles: intake notes, job description drafts, sourcing support, screening coordination, interview scheduling, assessments, and offer logistics. Maintain and update standardized hiring tools for all departments, including templates, scorecards, interview guides, and assessment flows prepared by leadership. Keep a central, auditable pipeline for candidates (in HR Partner), including status, stage definitions, and decision history, based on decisions made by hiring leads. Maintain onboarding and offboarding checklists that define what “Day 1”, “Week 1”, and “First 90 Days” success looks like for each role archetype, and make sure tasks are triggered on time. Update and monitor talent signals dashboards in Notion: hiring pipeline, time-to-fill, training completion, and other indicators defined by the Chief of Staff. Keep process documentation for recurring HR and Talent workflows under the Chief of Staff (recruitment, screenings, reference checks, performance cycles, 360s, training compliance, etc.) organized and up to date. Key Responsibilities Recruitment Operations SupportWork with the Chief of Staff and managers to capture role needs and help translate them into clear, high-bar job descriptions, using existing TZLA patterns and language. Set up and maintain structured hiring scorecards for each role, ensuring criteria provided by leadership is correctly reflected and easy to use. Coordinate multi-step recruitment funnels (sending screening questions, sharing async tasks, scheduling live interviews, organizing trial projects, and gathering references). Support sourcing efforts through targeted channels, and curated pools, following sourcing directions from the Chief of Staff. Make sure every stage has clear entry/exit notes and that decisions and feedback from hiring leads are recorded accurately. Administer skills assessments (including tools like TestGorilla) and ensure results are stored, labeled, and accessible for decision-makers. Perform exhaustive background checks to ensure TZLA’s hiring standards are protected. HR and Talent Process AdministrationDocument current HR and Talent workflows (recruitment, onboarding, performance reviews, 360s, trainings) and update SOPs in Notion based on inputs from the Chief of Staff. Keep onboarding journeys by role archetype (e.g., Production, Member Experience, Leadership, Specialist) current, and remind owners of upcoming tasks and checkpoints. Help execute and organize performance review and 360 review cadences by preparing templates, sending communications, tracking completions, and following up on late items. Maintain data fields and tagging standards in HR Partner (or equivalent), entering and updating information so records remain clean and reliable. Set up and monitor reminders and recurring tasks for talent rituals (probation checks, contract renewals, reviews, and feedback cycles), escalating when items are at risk of being missed. Process Monitoring and Improvement SupportTrack basic metrics for recruitment and HR processes: response times, stage duration, conversion rates, and adherence to SOPs, using formats defined by leadership. Flag bottlenecks to the Chief of Staff and suggest practical adjustments where appropriate. Prepare simple dashboards and views that help leadership see where recruitment and HR processes are working well and where they need attention. After each hire, help collect notes and outcomes so job descriptions, funnels, and onboarding flows can be refined. Periodically walk through our own processes as if you were a candidate or new team member and share observations about clarity, fairness, and usability. Support to Chief of Staff and ManagersAct as a reliable operations partner to the Chief of Staff on Talent and HR administration. Prepare briefs and summaries for leadership: open roles, pipeline snapshots, key risks, and status of HR initiatives, based on the data you maintain. Keep HR and Talent documentation in the right Notion cards, correctly labeled and easy to find for team members. Assist with the coordination of hiring, onboarding, and review cycles (calendar invites, reminders, materials, forms) so leaders can focus on the content of decisions, not logistics. Required Skills and Experience Experience in recruitment coordination, HR administration, or people operations support in a high‑performance, fast‑moving environment. Familiarity with structured hiring processes (interview stages, assessments, reference checks) and willingness to apply existing frameworks consistently. Strong process mindset: you think in checklists, stages, and definitions of done, and you are comfortable following and refining established procedures. High level of organizational and documentation discipline; you like keeping templates, SOPs, and trackers clean and current. Strong technological acumen and the ability to learn new systems quickly. Clear communication with leaders and candidates: direct, respectful, expectation-driven, especially around timelines and next steps. Ability to discern sensitive information with strict confidentiality and high integrity. Language: English required; Spanish strongly preferred (spoken and written). Intellectual humility—the courage to say, \"I don’t know\" or \"I need help\". Nice to Have Experience supporting the rollout of HR and Talent systems or tools. Exposure to membership-based or donation-driven organizations. Familiarity with 360 reviews, performance management frameworks, and training compliance. Tools and Tech Stack Knowledge and Ops: Notion for job descriptions, SOPs, pipelines, dashboards. HR Systems: HR Partner for job postings, recruitment and candidate tracking. Assessment: TestGorilla for structured evaluations. Communications: Telegram groups, email, and Google Workspace. About TZLA TZLA Club is a science club revolutionizing the concept of health. We provide our members with a unique science kit that harnesses the power of plasma, allowing them to experiment with its health-improving properties. Our team consists of brilliant, disciplined, and positive individuals who push the boundaries of technology beyond conventional limits. How to Apply Please submit your resume and a brief note describing a time you reduced logistics cost or cycle time through process improvements and carrier management. Include a simple example with before/after metrics. Include the code TALENT2025 in your application. Next Steps We review your materials and initial form responses. If there’s a match, we’ll send a short skills and culture quiz. A 30-minute screening interview will discuss experience, habits, and approach. Final interview with leadership to align on standards, outcomes, contribution, and start date. #J-18808-Ljbffr