## DG BOSS: Administrative Specialist (FN)Applylocations: Diego Garcia, British Indian Ocean Territorytime type: Full timeposted on: Posted Todayjob requisition id: R **Title:**DG BOSS: Administrative Specialist (FN)The Administrative Assistant provides comprehensive administrative and operational support to the Fire & Emergency Services Department. This role ensures smooth day-to-day operations, accurate documentation,effective communication, and adherence to organizational policies and safety standards. The position plays a key part in record management, reporting, and coordination between department staff and leadership.**Roles and Responsibilities*** Prepare and submit accurate reports (daily, weekly, bi-weekly, monthly, semi-annual, and annual) in* compliance with departmental requirements.* Maintain a central record-keeping system, including 201 files, training folders, operational logs, property/supply records, and inventory documents.* Review, file, and distribute official correspondence and operational documents as required.* Perform general office duties such as correspondence, filing, answering phone calls, and responding to emails.* Draft requisitions for office materials, supplies, and equipment; track usage, monitor stock levels, and conduct regular inventory checks.* Assist in budget tracking for material requisitions (MRs) as part of cost-control measures.* Consolidate and review employee timesheets, maintain personnel records, and process leave requests and* Personnel Action Notices for HR submission.* Coordinate the distribution and follow-up of department messages, requests, and internal communications.* Maintain an accurate, up-to-date inventory control system, ensuring timely monthly and quarterly counts.* Monitor daily operations data input for accuracy and compliance with procedures.* Provide technical assistance on stock control activities when required.* Support the Fire Chief, Deputy Fire Chief, and department staff with day-to-day operational needs.* Ensure compliance with organizational policies, standard operating procedures, and safety regulations.* Perform other duties as assigned to meet organizational and operational objectives.**Basic Qualifications*** Strong written and verbal communication skills in professional business English.* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with standard office* equipment.* Excellent organizational, multitasking, and time management skills with the ability to meet deadlines in fast-* paced environments.* Strong interpersonal and teamwork skills with problem-solving abilities.* High attention to detail, accuracy, and confidentiality when handling records and sensitive information.* Ability to work independently under minimal supervision, following standard procedures.* Must pass overseas medical screening and maintain good health.* Must hold a valid driver’s license (manual/automatic).**Preferred Qualifications****JOB SPECIFICATIONS: SPECIAL CERTIFICATIONS OR TRAINING*** N/A**EDUCATION:*** At least a high school graduate is required.* Associate or bachelor’s degree in business administration or a related field preferred.**EXPERIENCE:*** Minimum of two (2) years of experience in administrative, business, or industrial office environments performing a full range of office support duties.#J-18808-Ljbffr