Executive Assistant to CEO - Full Time (Long-Term) Apply in under 5 minutes by filling out a short form at virtustant.com About the Company Our client is a provider of specialized educational support services, dedicated to delivering high-quality resources and guidance for individuals in the medical education field. They emphasize operational efficiency and reliability to enhance their service offerings. What You’ll Do We are seeking a highly capable, detail-oriented Executive Assistant to work directly with the CEO in a full-time, long-term role (1+ year). This role is for an A-player. You will play a critical part in supporting the CEO’s day-to-day operations, communications, lead coordination, and organizational priorities. You must be highly organized, professional, proactive, and able to operate with discretion and precision. This is a fast-paced environment with high standards. The right candidate is reliable, trustworthy, and able to manage multiple responsibilities efficiently while maintaining excellent attention to detail. Working hours are Monday through Friday during Pacific Time Zone business hours. Occasionally, irregular hours may be required during project deadlines or travel periods. Responsibilities Manage the CEO’s calendar, including personal and professional scheduling Coordinate meetings, calls, and appointments to ensure efficient time management Perform administrative tasks and recurring operational support duties Assist with travel planning, logistics, and bookings Maintain highly organized Google Drive systems, including proper folder structure and file management Ensure internal files and documentation are properly organized, maintained, and easily accessible Assist the CEO in managing and organizing his personal leads and deals Coordinate scheduling and logistics for calls and meetings with the CEO’s leads Maintain organized records, notes, and follow-ups for CEO-managed communications Ensure proper scheduling, reminders, and preparation for CEO calls Assist with community building and management of the company’s online community platform Monitor community activity and ensure members receive timely responses Escalate important matters or opportunities to the CEO when necessary Assist in drafting emails on behalf of the CEO based on instructions or guidance Proofread emails and communications to ensure clarity, professionalism, and accuracy Conduct research to support executive initiatives, communications, or projects Research services, vendors, tools, or solutions as needed Coordinate scheduling, consultations, and logistics for various projects Stay in communication with team members to ensure progress on key initiatives Provide reminders and ensure deadlines and priorities are met Qualifications Minimum 2 years experience as an Executive Assistant or similar role C2 Level English proficiency (please attach copy of your certificate when applying) Strong written English and ability to draft and edit professional communications Exceptional organizational and time management skills High attention to detail and accuracy Ability to manage multiple responsibilities efficiently Ability to follow written and verbal instructions precisely Comfortable working in a fast-paced, high-performance environment Ability to handle sensitive and confidential information with absolute discretion and maintain strict confidentiality at all times Experience using AI tools (such as ChatGPT, Claude or similar) and understanding of effective AI prompting is preferred but not required Receptive to direct feedback and committed to continuous improvement 9-5 PST What You’ll Get Focus on output and reliability, not time tracking. Payment in USD or Local Currency according to candidate's preference. #J-18808-Ljbffr