Job Summary & Accountabilities Join Vertiv as a Program Administrator and become a vital part of delivering complex, high-impact infrastructure projects. In this role, you’ll support Program Managers by coordinating project systems, managing data and reporting, and ensuring seamless communication across teams, stakeholders, and clients. If you’re highly organized, detail-oriented, and thrive in a fast-paced, collaborative environment, this is your opportunity to help drive project success at a global technology leader. Essential Functions Support the Program Manager with ad-hoc requests/issues requiring sales order management. Support the Program Manager with ad-hoc requests/issues requiring Smartsheet Administration/Configuration. Set up Procore or other designated project management and collaboration system for each project. Data analysis to ensure system information concurs with real manufacturing progress. Support the Program Manager in preparation, design updates, and communication of project reports including sourcing up-to-date financial KPI information. Record project or site change orders held for the project team and ensure actions are allocated, communicated, and reviewed progressively. Establish and manage coordinated process for recording manufacturing progress to ensure accurate invoice and revenue recognition. Establish effective communication routes with key project reps, Vertiv executives and customer representatives to identify information that is at variance to our plan and report for resolution/escalation. Support the Program Manager in developing a data center standard project life cycle and process for future projects. Act as support for Program Managers to identify key project information, records, procedures. Ensure that project records are uploaded to the project intranet and designated project management system. Highlight areas where records are not up to standard. Maintain and communicate a regular holiday tracker for the project team, key client representatives and Vertiv executives to support effective planning and resource coordination. Maintain workflows and ensure they are followed where documentation is issued between internal Vertiv departments. Coordinate Project Finance meetings by liaising with attendees to ensure presence and resolve meeting clashes. Track cost, budget, and revenue for original, current and forecast evaluation on assigned Infrastructure Solutions Projects. Identify and fix sales orders accounting issues. Additional Responsibilities Support projects in chasing information from managers required for progress reports. Maintain confidentiality on commercial information, cost status and reports issued to senior managers that are not shared outside project level. Interactions Site implementation managers, Program Managers, visiting clients and 3’d parties and Vertiv executives, other department’s document controllers. Additional Eligibility Requirements Up to 10% business trips. Minimum Qualifications Bachelor’s degree in business, finance or project management or equivalent experience. Minimum 5 years of experience in project, manufacturing, or construction management. Demonstrates ability to plan, set priorities, organize, and coordinate work with others. Builds good relationships. Is persuasive, assertive, demonstrates diplomacy and tact. Demonstrates professionalism (e.g., cooperation, courtesy, assertiveness, non-defensiveness, accepting constructive criticism, and maintaining confidences). Demonstrates good customer relation skills by providing prompt personalized service. Effectively handles stressful situations (resolving conflicts and meeting deadlines). Ability to prioritize and be flexible to meet deadlines for reporting. Approach that simplifies procedures. Basic Qualifications Administration qualification would be an advantage, but previous experience in a similar position is the minimum requirement. Advanced knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint Internet-based principles. Smartsheet and PowerBI knowledge is a bonus. ERP and/or CRM experience is a bonus. Core Competencies Support to Program Managers by documenting data on projects. Track and record communication on projects. Production/administration of reports to agreed milestones. Creation and maintenance of comprehensive project documentation. Management and archiving of key documents to a designated system. Coordination of information requirements. Our Core Principals Safety Integrity Respect Teamwork Diversity & Inclusion Our Strategic Priorities Customer Focus Operational Excellence High-Performance Culture Innovation Financial Strength Our Behaviors Own It Act With Urgency Foster a Customer-First Mindset Think Big and Execute Lead by Example Drive Continuous Improvement Learn and Seek Out Development Promote Transparent & Open Communication The successful candidate will embrace Vertiv’s Core Principles & Behaviors to help execute our Strategic Priorities. At Vertiv, we’re on a mission to empower the people that’ll power the future. From a simple swipe to life-changing medicines, from push notifications to generative AI. We design, manufacture, and service the products and solutions that keep the world connected. With $8.0 billion in revenue, a strong customer base and global reach spanning nearly 70 countries, we are uniquely positioned to deliver greater value to our customers and create new opportunities for our people. Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email to If you are interested in applying or learning more about this role, please visit our career page on Vertiv.com/Careers. Work Authorization No calls or agencies please. Vertiv will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire. #J-18808-Ljbffr